Moving out of your home office into a Downtown Toronto shared office space is a great idea for those of you who have outgrown your home office and want a more appropriate location to conduct your business from. Transitioning from your former work environment into one where other businesses are all working side-by-side can be both exciting and challenging at the same time.
To help make the transition to a shared office environment easier, here are a few tips and tricks:
- Organize your desk. The first thing you will want to do is organize your work space. Depending on the type of agreement you have, you may have your own private space or you may share it with other people on the days you are “out of the office.” Be sure to keep this in mind when setting up your desk. To avoid a cluttered desk, make it a habit to organize your space at the end of every work day.
- Be aware of how much noise you are making. If you want to listen to music, bring headphones. It is acceptable to make phone calls from your work space, but keep a check on how loud you are talking. If you are a habitual loud talker, find an outdoor break area, lounge or other location where you will not disturb those around you.
- Consider booking a meeting room for a quiet space. When you need to focus on a project or a specific task and need quiet time, shared offices have different size meeting rooms you can book. Try booking a meeting room at the end of the day or early in the morning as the rooms are not typically in as high a demand at these times.
- If you left something at home, check whether your shared office administrator has what you need. Most shared office administrators are able to accommodate a wide range of items you could have forgotten, like pens or paper. You can also ask your neighbors, but just remember to be mindful if they are on the phone or seem to be deeply focused on their work.
- Pick up after yourself. Shared office and coworking spaces have common areas used by everyone. Leaving your dirty dishes in the sink or your trash on a break room table not only affects others ability to use the areas, but also shows a lack of caring.
- Report maintenance issues if you notice a problem. If you discover the soap dispensers are empty, notice water dripping from a faucet that is turned off, or discover the copy machine is broken, let your office administrator know, so they can get it fixed.
iQ Offices provides a great shared office and coworking environment for people ready to move out of their home offices. To learn more about our Downtown Toronto shared office rentals call us at 416.238.1111.